Emergency Situation Advisory

Policy Statement

The goal of the Seattle Federal Executive Board Emergency Situation Advisory Plan is to protect the health and safety of Federal employees when any situation arises that prevents significant numbers of employees in the Seattle Federal Execuctive Board area from reporting to work on time or which requires agencies to close all or part of their activities, including adverse weather conditions (snow, severe icing, floods, earthquake, and high winds), disruptions of power and/or water, interruptions of public transportation, and other emergency situations.


The plan will be put into effect when it has been clearly demonstrated that existing or forecasted emergency situations will prevent significant numbers of Federal workers from safely traveling to or from work.


The Seattle Federal Executive Board will gather as much information as possible from relevant sources (including the National Weather Service, the Federal Protective Service, public transportation, the State Patrol, and other local governments) before making a recommendation to shorten work hours or close Federal offices.


When actual or forecasted weather conditions warrant, the Seattle Federal Executive Board will issue a hazardous weather advisory. This advisory is a recommendation to the heads of Federal agencies in the greater Seattle area. Each agency head is responsible for determining when his/her agency will be closed, when to grant administrative leave, and when to apply an unscheduled leave policy. By participating in this plan, an agency is expressing its desire to coordinate its plans with other Federal agencies in the Seattle area through the recommendations of the SFEB.



Definitions of Advisories

UNSCHEDULED LEAVE -- Means Federal agencies will open on time, but employees not designated as "emergency employees" may take annual leave or leave without pay (LWOP) not previously scheduled with their supervisors. Employees should inform their supervisors of their intentions. Employees designated as "emergency employees" are expected to report for work on time.

UNSCHEDULED TELEWORK -- Means employees are provided the option to telework either from home or a telework site as permitted by their agency's policies and procedures and approved by their supervisor.

DELAYED ARRIVAL -- Means Federal agencies will open on time, but reasonable delays in reporting for work will be excused without loss of pay or charged to leave for non-emergency employees who experience serious commuting delays. Employees designated as "emergency employees" are expected to report for work on time.

DELAYED ARRIVAL/UNSCHEDULED LEAVE/UNSCHEDULED TELEWORK -- Means Federal agencies will open on time, but reasonable delays in reporting for work will be excused without loss of pay or charged to leave for non-emergency employees who experience serious commuting delays and employees not designated as "emergency employees" may take annual leave or leave without pay (LWOP) without the prior approval of their supervisors. Employees are provided the option to telework either from home or a telework site as permitted by their agency's policies and procedures. Employees should inform their supervisors of their intentions. Employees designated as "emergency employees" are expected to report for work on time.

EARLY DISMISSAL -- Means Federal agencies should dismiss employees in an expedient manner. Agencies should not charge leave but grant excused absences. Emergency employees would be expected to stay for their normal work schedule.

FEDERAL AGENCIES CLOSED -- Means employees are excused from duty without loss of pay or charge to leave. "Emergency employees" are expected to report for work on time.

SHELTER-IN-PLACE -- Means Federal agencies should institute SHELTER-IN-PLACE procedures and are CLOSED TO THE PUBLIC. These procedures are conducted when employees and visitors must remain in the office and take immediate shelter in a readily accessible interior location to protect themselves due to an emergency such as earthquake or danger of exposure to hazardous materials or other immediate danger.